Category Archives: Session Reports

Session Report May 2017

SESSION REPORT TO CONGREGATION – MAY 2017

 

Session met in regular session on May 12, 2017. The following is a recap of items discussed and decisions made.

Correspondence

  • Letter from Terry Ames announcing his desire to retire from session effective April 30/17
  • Email from Louise McAree regarding broken window on landscapers truck and notice from furnace repairman stating that our heating system will not need to be replaced in the near future
  • Letter from Betty Siverns announcing her retirement from session effective July 31/17

Finance Report 

  • Treasurer reports that we ended April with a $1,482 surplus and expenses are $3,000 under budget.
  • Agreed that the treasurer should forward accumulated amounts to 3 of our missions: Shepherd’s House, Malawi and Langley Memorial Hospital Chaplaincy fund

Worship Planning Team Report

  • At the AGM a redesign of the chancel area was approved up to the amount of $20,000. It was agreed we would move forward with this project as monies were received. A two stage quote for the sound system portion of this project was received with the first stage quoted at $6324.99 and the completing stage quoted at $4,226.42. As of the date of our session meeting, the Chancel redesign fund was at $6,800 so it was approved that we accept and move forward with the first portion of the sound system as quoted.

Mission Report

  • Syrian refugees support pod continues to work with the Nane family
  • Monies for the mission projects that we support in our budget have been distributed as noted above in the finance report

Children’s Ministry

  • Emberly Zhang has completed the KidBlast program and her accomplishment will be recognized during a future worship service
  • Sunday school teachers and helpers are always needed. If you feel called to this important ministry please speak with Eleanor Mills

Pastoral Care Team Report

  • Your pastoral care team continues to visit those in need of care. Emails, phone calls and cards are also being used to support those who could use a little encouragement
  • The minister has undertaken with session that he will make at least one pastoral visit per week. He reports that this commitment is being kept

Leading with Care Team Report

  • The formal fire drill is planned for September 10, 2017.
  • The guidelines will be distributed in June for congregation & again in September a week prior to drill.
  • The annual form required by Westminster Presbytery will be completed for the June deadline.

Property Report

  • The furnace & thermostat parts have been serviced. With proper maintenance, the service company does not feel that a replacement furnace  is necessary for the foreseeable future.

Planned Giving /Stewardship Committee of Session

  • Howard has been engaged in a planned giving mentorship program with Rev Herb Gale. One objective of this mentoring program is to develop a plan to achieve full time ministry at LPC over the next five years
  • Session agreed to form a committee to carry on with this work. G Weerts & J Zhang agreed to begin the committee work & report their progress to Session each month.

Rev. Howard summer vacation

  • Dennis will be on vacation for the following Sundays: July 09, 16 & 23/17.
  • Dr. Ted Siverns will be the pulpit supply person for these dates.

Congregational Picnic

  • We plan to hold our Congregational picnic on June 25/17
  • Weather permitting it will occur in the back area lawn after Sunday worship
  • Hamburgers, hot dogs, pop, chips and ice cream cones will be provided
  • Please bring salads and any dessert items you would like

Outdoor Worship service

  • We plan to hold an outdoor worship service on August 13/17, again weather permitting

Election of Elders

  • We intend to elect and ordain at least 4 new elders
  • We will use the Ballot of Nominees method for the nominating process, as laid out in the Book of Forms number 132.2.1
  • Details to follow

Recognition of Retired Elders

  • Due to the recent retirement of elders, session plans to recognize all those who have served as elders here at LPC, this will be done in September

Designated Gifts Policy

  • Session discussed the first draft of this policy.  Rev Howard will submit the 2nd draft for the next Session meeting.  In the interim, a current list of approved designated offering line items will be available for the counters.

 

 

Session Report April 2017

SESSION REPORT TO CONGREGATION APRIL 9, 2017

Session met last on March 31/17

Topics discussed

  • Developing Legacy Giving Ministry in Your Congregation – we viewed a powerpoint presentation which had been presented March 23 by Janice Meighan (Stewardship & Planned Giving Dept) The Presbyterian Church in Canada. Details to follow.
  • We will hold communion by intinction during our Good Friday service this year.
  • Treasurer Larry Eastwood reported that as of February month end statements, our deficit was an insignificant $62 not the budgeted amount of $3,000. Due to the many items that must be paid for early in the year a budgetary deficit is normal. We thank God that our deficit is well below what we expected it to be.
  • Session is in the process of developing a Designated Gift Policy for Langley Pres., so we do not find ourselves in the position of having money on hand that we are unable to use because it was given under an inappropriate designation.
  • In order to expedite the process of paying our bills (so we can avoid late payment charges) the Rev. Rebecca Simpson who is the minister at St. Paul’s Presbyterian Church in Mission, has been given cheque-signing authority for our chequing account. Sean Brouwer a past member of our congregation has been removed from the list of those with cheque signing authority. As it now stands every cheque written on our account must be signed by any two of the following people: Trevor Fowler, Allie Dale-Johnson, Marg Garratt, Audrey McGregor, Rebecca Simpson & Larry Eastwood. In the interest of full disclosure it is noted that the Rev. Rebecca Simpson is our minister’s daughter.
  • Session is planning to hold an election of elders in the near future. As per our practice the congregation will be given opportunity to nominate to session, the names of those members of the church, who they feel have demonstrable gifts for eldership. As per church polity, the session is responsible for granting final approval of all nominations.
  • A list of serving elders and the people they serve will be posted on our bulletin board in the near future.
  • It was reported from Presbytery that the pastoral tie between Calvin Presbyterian and the Rev. Dr. Blair Bertrand has been severed. The Rev. Dr. Bob Paul, Dean of St. Andrew’s Hall will serve Calvin as their Interim Moderator during their vacancy. Please pray for the people of Calvin and for Bob.
  • An arborist has diagnosed several of the trees in our back property as being potential windfall hazards. We are awaiting a quote from a tree faller and will proceed to remove the hazardous trees over the course of the next months; starting with the ones that pose the largest risk of falling onto our neighbours’ property.
  • Session approved the gifting of our Good Friday offering to Hummingbird Ministries, which is a 1st Nations Ministry of our presbytery led by the Rev. Mary Fontaine.

 

Session Report February 2017

 

LANGLEY PRESBYTERIAN REPORT TO CONGREGATION

FROM SESSION MEETING OF FEB. 17, 2017

1) Rev. Dr. Glenn Inglis, chairman of the Social Justice & Action committee of the Westminster Presbytery is planning  a comfortable walking tour of a park, forest reserve etc., where the walk leader could point out some salient features of our ever-changing environment highlighting some areas of adaptation and growth, others of degradation or over-use etc. The idea would be to have some ‘stations’ where we could examine what nature is telling us, have a scripture, a prayer, some conversation or silence, and move on. The walk would take a couple of hours, maximum. Rev. Inglis also asked if lunch & some worship reflection could be held at Langley Presbyterian. Session agreed.

2) We are grateful to announce that Eleanor Mills has agreed to be the clerk of session. Terry Ames her predecessor is on a two-year leave from active session duty.

3) Finance. The balance sheet and Income statement for January 1-31 2017 were reviewed.  There were 5 Sundays in January. The month ended with a $2,136 deficit.  If you take into account the one-time expenses that occur in January such as Presbytery Assessment and the minister’s Continuing Education allocation then we had a break-even month. The treasurer reports that the T4s, T4As, Dennis’s tax forms, the PCC Statistical Report and the Charities Report have been completed and submitted. The Financial Review of our 2016 books has been completed and the letter received, with no recommendations or adjustments required.

4) Session is planning to participate in our denominations Mission Awareness Sunday the date is tentatively set as May 07/17.

5) Chancel redesign work is proceeding, Leroy Nigh has prepared a scale model of the redesign it is available for viewing by anyone interested.

6) Shrove Tuesday Pancake Dinner and worship were well attended, about 35-40 for dinner and 25-30 for worship. 8 people attended our Ash Wednesday service. Maybe next year we should hold this service in the afternoon or arrange evening transportation.

7) Holy Week Services are planned as follows:

  • April 9 – Palm Sunday regular service – 10:00 AM,
  • Monday April 10 through Wednesday April 12 – evening services at 7:00 PM,
  • April 13 – Maundy Thursday – potluck dinner with communion at 5:30 PM, Tennebrae Service at 7:15 PM
  • April 14 – Good Friday Service – 10:00 AM
  • April 16 – Easter Sunday Service – 10:00 AM

8) Leading with care team is planning a fire drill after service one Sunday so we are in compliance with our leading with care policy.

9) A Duty Elder system is now in place at LPC. On a rotational basis, for one month at a time the elders will now take responsibility for the following each Sunday:

  • Arrive at church early enough to assure that greeters are in place
  • Assure that there are people to take up the offering (normally this is done by the greeters)
  • Be aware of new people entering the church for worship, greet them and help them find a seat
  • Check with minister to see which bulletin items (or items from other sources) should be read during the announcements
  • Read the announcements during the service
  • Call 911 in event of an emergency during worship
  • Take charge of evacuating the building in the event of a fire
  • On Communion Sundays prepare the elements, arrange for 4 elders to serve and clean-up
  • Assure that the offering has been taken care of

10) LPC mourns the passing of two members.  James Brew passed away January 15, 2017 in his 86th year.  George Serviss passed away January 16, 2017 in his 76th year. Our prayers are with their families and friends.